Hello new VPs of TGs!

Summary of Transition Information

• Previous Officers
• Primary Responsibilities
• One Ideas
• Key Players
• Planning & Organization
• List of Previous TGs
• TG Calendar
• Banquet Permitting Process
• Purchasing
• Reimbursements
• Notes on each of the TGs
• TG Setup and Cleanup Checklist
• Thank You Party

Previous Officers (This is the short list of people who understand how awesome and crazy your life is!)
2006: Rebecca Lovell
2007: Vanessa Brewster
2008: Tareyn Gillilan tareyn@hotmail.com
2009: Daveleen McHenry and Elizabeth Enneking

Primary Responsibilities:
One Ideas (Your contribution to improving the position)
2007-2008

• Summer TGs (one every four weeks over the summer)
• Keg & Chips - At beginning at end of quarters, just beer and chips in the lounge to give students an opportunity to relax.

2006-2007

• At least 1 dinner TG each quarter
• Expand fundraising/sponsorship
• Themes and sponsorships for every TG

2005-2006

• Strengthen community through co-sponsorship and co-branding
• Goal of partnership with clubs and programs, not just sponsorship
• Examples from 2005-2006
  • Katrina Relief Fundraiser (welcoming Tulane students and celebrating southeastern US culture and cuisine)
  • CIE/SEBA event (promoting business plan competition and featuring MBA Lounge Trivia)
  • C4C themed TG (featuring alumni guest speakers and a mini sports weekend competition)

Key Players

• Club Presidents (particularly GBA president)
• MBAA officers (especially treasurer, VP Intl affairs, and VP alumni affairs)
• GEMBA Programs: Kathy Foster kafoster@u.washington.edu
• Admissions Office: Tim Hossain: thossain@u.washington.edu
• Facilities: Mark Mihok: shortwav@u.washington.edu
• Program Office: Barby Pearson bpearson@u.washington.edu
• Global Business Center: Jenn Adrien jadrien@u.washington.edu
• BCC: Susan Canfield susancan@u.washington.edu
• CIE: Sarah Massey masses@u.washington.edu; Connie Bourassa-Shaw cbshaw@u.washington.edu
• University Office of Student Affairs in Gerberding Hall (they sign banquet permits): Kristy Carter kcarter4@u.washington.edu

Reimbursements

• Save all receipts!
• Use MBAA Debit Card (you should request 2 cards from the MBAA Treasurer, one for each of you)
• Work with MBAA treasurer, hand in expense report for each TG.
• Expense report forms are available on the MBAA Website. An expense report needs to be filled out even when expenses were paid directly with the MBAA debit card.
• Keep very careful and accurate records and reconcile with treasurer at least once a quarter.
• For International TGs help students process MBAA reimbursements and be sure that their reimbursement forms indicate that payment should be from the TG budget. Request copies of their reimbursement forms for your records.
• Keep track of expenses on excel spreadsheet.
• Admissions Office and GBC cannot reimburse the MBAA directly, they have to reimburse you and then you can sign the check over to the MBAA. Provide the Admissions Office (Tim Hossain) or GBC (Jenn Adrien) with your receipts and they will reimburse the pre-determined amount. Important Note, they can't reimburse a receipt that has an alcohol purchase on it. Be aware of that when making purchases or ask Tim or Jenn to make a purchase directly themselves. Jenn purchased these amazingly delicious brownies from Safeway instead of reimbursing us for expenses.