[Month] [Year]

January 2008

February 2008

March 2008

April 2008

May 2008

June 2008

July 2008

August 2008

September 2008

October 2008

November 2008

December 2008

· More networking between full time and evening programs
· At big companies and are a great resource
· Need more information about specific events they are invited to

§ Need creative ways to advertise events to evening students

· Mini newsletter - 5 bullet for what is going on

§ Need information from people they know
§ Proactive recruitment from evening student to get attendance

§ 10 is a lot of people for a mentor team
§ 1st year is a company visit
§ 2nd year is a lot more interaction
§ More mentors

• May 9th - MBAA TG
• May 10th - Hitachi Strategy Session
• May 12th - Budget Hearing
• May 14th - General MBAA Meeting
• May 28th - General MBAA Meeting

• Elections Timeline
• Elections FAQ
• MBAA Transition Documentation
• Election Results
  

• MBA Newsletter - The Arbitrage
• Summer '07 newsletters to MBAA council

The VP of Alumni Affairs serves as the primary liaison between graduate students, alumni and the Alumni Relations Manager within the business school.

The VP of Business and Community Relations works with the BCC, Program Office, External Relations, and Alumni Affairs to ensure student interests are represented and facilitates communication with the student clubs. The position also serves on the board of the Business and Economic Development Program for a one-year period.

The VP of Student Affairs is the social event coordinator for the entire MBA Program. The VP will plan and execute one major social event per quarter that will take place off-campus. In addition to the parties, the VP will also coordinate volunteers for LEAD Week and Graduation. The VP of Student Affairs is also responsible for planning and coordinating all of the MBAA-sponsored social events held within the business school. The VP will work with the MBA clubs, the Program Office, Global Business Center, and other UW graduate programs in the coordination of these events.

The VP of Technology is responsible for serving as a liaison between the student body and the various technology entities on campus, facilitating an efficient flow of information to students using technology mediums, and for helping to grow the technology infrastructure within the UW Business School such that the school lives up to its reputation as a "technology program".

The VP of International Affairs works with the various groups within the business school (MBA Program Office, Business Connections Center, current and prospective students) to improve the MBA experience of our current international students and the internatioal perspective of all current students. In addition, this position assists international applicants and international alumni.

The VP of Program Development works within the MBAA and student clubs to organize fun activities to make the MBA student experience better. The VP helps the MBA admissions office market the program to prospective students. This includes admit weekends in the spring as well as supporting lead week activities in the fall. The VP is also responsible for making the MBA experience better for current students. Past activities have included arranging MBA intramural sports teams, peers-teaching-peers classes, the international student buddy system, 2nd year electives lunchtime Q&A panel, and any other program that serves the current MBA students.

The VP of Resource Development is responsible for MBA-related facilities, specifically the management and development of the MBA Lounge. Oversight of the lounge includes maintenance issues as well as planning, purchasing, and organizing any improvement projects. Recent improvements include the development of a MBA lounge kitchenette, renovation of furniture and cubicles, carpeting, and improved power accessibility.

The VP Evening Student Internal Affairs is the social event coordinator for the evening MBA Program, andwill plan and execute at least one major social event per quarter that will take place off-campus. In addition to the major social event, the VP will be responsible for monitoring and facilitating student interaction and networking and will provide opportunities for evening students to network with each other outside of class. This person will also be responsible for working with student clubs and organizations to ensure a balance of evening activities have been scheduled and will work with the full-time student affairs VPs to help organize social events to encourage full-time and evening student collaboration and networking.

The VP of Evening Student Business Affairs shall be accountable and responsible for the planning and management of the annual evening student line item in the budget. Additionally, the VP shall be the liaison between the MBA Program Office and student clubs to co-sponsor and market evening networking activities to all MBA students. This person will also be responsible for creating business networking activities with current evening students’ companies such as meet-the-firms and company visits and will be charged with marketing these events to the entire MBA program to ensure all students have the opportunity to participate in these events.

• Primary Responsibilities
• Quarterly Breakdown
• Key Initiatives
• Key Players
• Previous Officers

• Rene Mona, External Relations
  She is very helpful and excited to work with WiB to promote our external image and can be a great resource for speakers, events and ideas
  
• Dan Poston
  He's very supportive of WiB and can help with funding for special events such as helping WiB members attend the NAWMBA case competition and conference in the fall
  
• Past WiB officers are always willing to help!

• 2007-2008
  
  • President: Ellie Peck
  • Treasurer: Tareyn Gillilan
  • VP Community Outreach: Amy Hughes
  • VP Alumni Relations: Lisa Meyr
  • co-VP Speakers: Sarah Breen
  • co-VP Speakers: Shanna Gazley
  • VP Communications: Tania Elliot

• 2006-2007
  
  • President: Heidi Otto
  • Treasurer: Sara Burnett
  • VP Community Outreach: Julie Toth
  • VP Alumni Relations: Michelle Matson
  • VP Speakers: Johanna Kirsch Werther
  • VP Technology: Param Ghangas

• Responsibilities:
  • Ensure all officers have transitioned roles, particularly:
    • Bank account hand-over
    • Website update
  • Work with MBAA to update club information with UW Student Activities Office
  • Hold a planning meeting with the incoming executive council to:
    • Outline individual objectives for the club
    • Determine strategic focus of the upcoming year
    • Brainstorm events, speakers, ideas for the upcoming year
  • Establish a presence on the admitted students' bulletin board to:
    • Introduce the club to incoming students
    • Answer questions
  • Work with Treasurer to being planning Fall Get-Away Weekend
    • Book location & date as early as possible

• Events:
  • Officer Transition Party
  • Spring Get-Away Weekend
  • Alumni Reunion

• Responsibilities:
  • Prepare all WiB marketing efforts for fall quarter membership recruitment
    • Club brochure
    • Fall Get-Away Weekend promotional materials
    • Website text update
    • Club Fair booth decor
  • Work with Treasurer to plan Welcome Happy Hour for incoming MBA class
    • Best days are Thursday or Friday of LEAD week
    • Usually held at Eastlake Bar & Grill
    • Goal is to meet and establish a relationship with the incoming class
    • Invite incoming MBA women, WiB executive council, key WiB active members

• Events:
  • Welcome Happy Hour

• Responsibilities:
  • Oversee membership recruitment through:
    • MBA Club Fair activities
    • Participation in LEAD week activities
    • Communicate with first years through email and networking
  • Mentor Program
    • Survey second year WiB members for interest, areas of expertise, experience, etc
    • Survey first year WiB members for interest, objectives, areas of focus
    • Match first and second years participating in the Mentor Program
    • Introduce mentors and mentees
    • Kick-off the Mentor Program with an event or activity if possible
  • Assist Treasurer in planning and executing Fall Get-Away Retreat

• Events:
  • MBA Club Fair
  • Fall Get-Away Weekend
  • Mentor Program
  • Lunchtime and/or evening speaker events
  • Alumni Networking Event
  • Community Service Event
  • Community Outreach Event

• Responsibilities:
  • Work with VP Alumni Relations to begin planning Alumni Reunion
    • Select location & pick date
    • Select speaker
    • Establish committee leads
  • Organize and run WiB officer elections
    • Send officer role information to WiB members
    • Hold an information and discussion forum for WiB candidates
    • If necessary, hold a membership vote for contested positions
  • Oversee officer transitions
    • Transition incoming President
    • Ensure outgoing officers transition incoming officers
    • Ensure outgoing officers update transition materials
  • Work with Treasurer to plan Officer Transition Party
    
• Events:
  • MBA Club Elections
  • Lunchtime and/or evening speaker events
  • Alumni Networking Event
  • Community Service Event
  • Community Outreach Event

• Responsibilities:
  • Hold Officer Transition Party
  • Work with incoming leadership team to plan and execute Alumni Reunion

• Events:
  • Officer Transition Party
  • Alumni Reunion

• External focus - building WiB's presence outside of the business school
• More networking with alumni and community members
• Alumni Happy Hours
• Bringing high profile speakers and events to campus
• Worked with External Relations to bid for Commitee of 100 2008 member event
  
• Internal focus - increasing WiB's membership and credibility amongst MBA students
• Goal: 100% membership of incoming MBA women
• More professional events with diverse speakers
• Co-hosting with other clubs
• Increased panel discussions

• Partnered with GBA and VP of International Student Affairs to do the Buddy System
• Partnered with THE club for the Fall 07 winery tour to welcome incoming students
• Sponsored an IMA soccer team
• Worked with the VP of Academic Affairs to do Peers Teaching Peers day

• Worked with Tim Hossein and Sunny Bannon to coordinate student-led outings during preview weekend. These included carpool arrangements, ferry tickets, and ferry trips to Bainbridge Island. Lunch was provided by the Admissions office.

• Helped the student admissions office staff member to find current MBAs for student panels and also answer questions during TGs.

• March 30, 2007: Welcome Back Study Tours TG
  • Sponsored in part by GBC: GBC has approximately $400 allocated towards study tour debriefing. This was the first time that the debriefing occured as part of the TG, so the GBC donated those funds towards the TG.
  • Food: Decided to do a comfort food theme. Made Mac & Cheese, baked potato bar, chopped salad bag mixes, and brownies in addition to the regular chips, veggies, etc.
  • Slideshow: Ask one person on each study tour to be responsible for putting together photos from that study tour. Then compile the photos into a slideshow to play during the TG.
    • I downloaded PhotoStory 3 for Windows for free and found it very useful for this TG and others in the future.
• April 14, 2007: Celebrate the Northwest TG
  • Sponsored: In part by Admissions Office because this was a preview weekend. Work with Tim Hossain for logistics details. Encourage students to wear nametags. Welcome visiting students with microphone.
  • Food: Food and beverages were focused entirely on the northwest. Served smoked salmon from SeaBear (Mike Mondello is the president and is also a first year mentor, he gave us a great deal last year on their large party salmon). Served many different things from Pike Place Market: Uli's sausage, Piroshkies from Piroshky Piroshky, Tim's Cascade Chips, Northwest wines, Cheese from Quality Cheese in the Pike Place Market, Fruits and Vegetables from Franks Quality produce in the market. Everything that wasn't produced in the northwest was purchased through a local northwest vendor.
  • Slideshow: Asked the students for their favorite Northwest pics and made a slideshow.
• May 4, 2007: Cinco de Mayo TG
  • Sponsored by Alumni Affairs office: Work with Sara Sheridan and Nicole Pargoff in the alumni affairs office. They created and sent out an invitation to MBA alumni and managed their attendance. They sponsored approximately $400 of the TG.
  • Food: Margaritas and mexican food. Bought frozen taquitos at Costco and heated in the lounge microwaves. Actually worked better than anticipated. Also bought tortillas, refried beans, and cheese at Costco and made bean & cheese quesadillas ahead of time and then heated right before the TG. had seven layer dip, guacamole, salsa, sour cream, and made a black bean salad (black beans, tomatoes, onions, cilantro)
  • Beverages: Must have margaritas!
  • Decorations: Pinatas are fun and inexpensive. The liquore store at U-Village sells plastic airplane liquor bottles that are perfect for pinatas. Also had a pinata filled with candy for any kids that attended.
  • Music: Tried to find salsa music and had enough to last about an hour of the TG.
• May 18, 2007 Indian TG
  • Co-coordinated with students from India.
  • Sponsored in part by GBA
  • Students from India will likely want to lead this TG. Have an initial meeting to discuss budgets and how you can help. Beer, veggie plates, wine, and all the behind the scene assistance.
    • Ask students to prepare music for the TG
    • Suggest showing Bollywood videos on the screen (this turned into a funny and crazy dance party last year)
    • Last year catering was purchased from Tandoori Kitchen in Kirkland.
• June 2, 2007 Farewell to Class of 2007 TG
  • Sponsored in part by MBA Admissions because this was also a preview weekend. Also asked each club to donate $20 as a thank you to their outgoing officers and members.
  • Food: Theme was centered around backyard bbq. Grilled burgers, hot dogs, purchased potato salad, baked beans, coleslaw, chips, veggies, etc. from Costco.
  • Drinks: Made a special vodka lemonade that went over very well.
• Summer TG I: End of June - Held at the IMA Waterfront Activities Center. No theme, just cocktails, beer, and snacks.
• Summer TG II: End of July - No theme, just beer and snacks.
• Summer TG III - Football TG - End of August
• September 20, 2007: Mediterranean TG & Club Fair
  • Sponsored by LEAD week MBAA budget (VP External student affairs budget)
  • Held club fair with TG food and drinks available from 4:30 - 5:30pm. Then started the regular TG at 5:30 pm and let the clubs continue at their tables until around 6:30 to accomodate any evening students that attended.
  • Food: Grilled pesto marinated chicken breast, greek salad, olive bar.
• September 27, 2007: Keg & Chips in the Lounge
  • Wanted to have a reason for everyone to get together at the end of the first week of class. Helps the first years get to know each other that first week. Didn't want to have a full TG since there had already been so many big activities that week.
• October 5, 2007: Welcome TG
  • First big TG with both first and second years in class.
  • Food: Hot dogs, burgers, etc.
• October 19, 2007: Oktoberfest TG
  • Sponsored in part by MBA Admissions.
  • Purchased German kegs from Uber Tavern (contact info above)
  • Grilled bratwurst, made german style potato salad, and had regular snacks. Worked with german students in program to find food and beverages.
  • Music: German students provided Octoberfest music.
• November 2, 2007: Halloween TG
  • Had a potluck for this TG. Asked students to bring snacks and desserts.
  • Put together bags of candy for any kids that attended.
  • Had a costume contest with a liquor prize, but that was pretty much a total failure, only 5 people dressed up.
  • Played a few old Halloween songs, but otherwise played normal music.
• November 16, 2007: Green TG
  • Sponsored in part by Net Impact and MBA Admissions.
  • Worked with Net Impact to attempt a "zero waste" TG. Used compostable plates and all cups were recyclable. Met with net Impact members beforehand to discuss food and ideas for the TG. Net Impact held a trivia contest.
  • Food: Used organic beef to make homemade sloppy joes. Tried to make everything Northwest focused, used Northwest wines, etc.
  • Beer was purchased by Net Impact at Elliott Bay Brewery because they make an organic beer.
• November 30, 2007: Japanese TG
  • Sponsored in part by GBA and VP Intl Affairs
  • This was the first year that this TG was held.
  • Japanese students led the management of this TG.
  • Meet with Japanese students to discuss budget, and overall plan.
• December 12, 2007: Keg & Chips in the Lounge
  • It's great at the end of the first year exams to drop a keg and a few snacks in the lounge for them. It's such a unique experience to go through fall quarter and it's great for everyone to end the quarter together over a beer.
  • The evening students were upset that they weren't provided with a similar experience. May want to mention to evening student reps to organize a similar event for their first year class.
• January 11, 2007: C4C Wine & Cheese TG
  • Focus was to increase awareness of the C4C auction and have a wine donation drive since all the wine consumed at the auction is donated wine.
  • Purchased 6 different wines and 6 different cheeses at Costcos and set up little tables around the lounge with wine, cheese, crackers, and fruit.
  • Different kind of TG, fun, but had a different crowd attend.
• January 25, 2007: Korean TG
  • Sponsored in part by GBA and VP Intl Affairs
  • Biggest TG of the year on average.
  • Managed and led by Korean students. Work with students to communicate budget and TG general requirements.
  • Grills are normally required for grilling beef and pork.
• February 8, 2007: Chinese New Years TG
  • Sponsored in part by GBA and VP Intl Affairs
  • Managed and led by Taiwanese and Chinese students. Work with students to communicate budget and TG general requirements.
• February 22, 2007: Talent Show TG
  • Dan Poston traditionally performs a skit, so be sure to ask him directly to participate.
  • Food: General snacks, etc. Focusing on fun dips.
• March 7, 2007: Disco 70s TG

• Previous Officers
• Primary Responsibilities
• One Ideas
• Key Players
• Planning & Organization
• List of Previous TGs
• TG Calendar
• Banquet Permitting Process
• Purchasing
• Reimbursements
• Notes on each of the TGs
• TG Setup and Cleanup Checklist
• Thank You Party

• Summer TGs (one every four weeks over the summer)
• Keg & Chips - At beginning at end of quarters, just beer and chips in the lounge to give students an opportunity to relax.

• At least 1 dinner TG each quarter
• Expand fundraising/sponsorship
• Themes and sponsorships for every TG

• Strengthen community through co-sponsorship and co-branding
• Goal of partnership with clubs and programs, not just sponsorship
• Examples from 2005-2006
  • Katrina Relief Fundraiser (welcoming Tulane students and celebrating southeastern US culture and cuisine)
  • CIE/SEBA event (promoting business plan competition and featuring MBA Lounge Trivia)
  • C4C themed TG (featuring alumni guest speakers and a mini sports weekend competition)

• Club Presidents (particularly GBA president)
• MBAA officers (especially treasurer, VP Intl affairs, and VP alumni affairs)
• GEMBA Programs: Kathy Foster kafoster@u.washington.edu
• Admissions Office: Tim Hossain: thossain@u.washington.edu
• Facilities: Mark Mihok: shortwav@u.washington.edu
• Program Office: Barby Pearson bpearson@u.washington.edu
• Global Business Center: Jenn Adrien jadrien@u.washington.edu
• BCC: Susan Canfield susancan@u.washington.edu
• CIE: Sarah Massey masses@u.washington.edu; Connie Bourassa-Shaw cbshaw@u.washington.edu
• University Office of Student Affairs in Gerberding Hall (they sign banquet permits): Kristy Carter kcarter4@u.washington.edu

• Save all receipts!
• Use MBAA Debit Card (you should request 2 cards from the MBAA Treasurer, one for each of you)
• Work with MBAA treasurer, hand in expense report for each TG.
• Expense report forms are available on the MBAA Website. An expense report needs to be filled out even when expenses were paid directly with the MBAA debit card.
• Keep very careful and accurate records and reconcile with treasurer at least once a quarter.
• For International TGs help students process MBAA reimbursements and be sure that their reimbursement forms indicate that payment should be from the TG budget. Request copies of their reimbursement forms for your records.
• Keep track of expenses on excel spreadsheet.
• Admissions Office and GBC cannot reimburse the MBAA directly, they have to reimburse you and then you can sign the check over to the MBAA. Provide the Admissions Office (Tim Hossain) or GBC (Jenn Adrien) with your receipts and they will reimburse the pre-determined amount. Important Note, they can't reimburse a receipt that has an alcohol purchase on it. Be aware of that when making purchases or ask Tim or Jenn to make a purchase directly themselves. Jenn purchased these amazingly delicious brownies from Safeway instead of reimbursing us for expenses.

• MBAA Council
• Club Officers
• Program Staff
• BCC
• Admissions Staff
• Other contributing staff: alumni affairs, GBC, EIC

• Mabel Printing
• Thank you Steff (MBAA Winter Party)
• The Dean in Washington CEO Magazine